passports.govt.nz

New Zealand passports | Uruwhenua Aotearoa

The Department of Internal Affairs | Te Tari Taiwhenua

 

Apply for a new adult passport – application checklist and declaration

You are not able to apply for a new adult passport online.

Before you sign your application, use this checklist to help you avoid mistakes and delays

Check the following information carefully to make sure you have provided all the information we require and that you have any supporting documents we require ready to send us. If you are required to send documents you need to send originals. Do not send photocopies or certified copies. All of your original documents will be returned to you with your passport.

On this page:


Avoid delays

Check you have answered all the questions on the form which are related to you. We can only process your application if you complete the form accurately. If you miss out any details or get them incorrect, we may need to contact you and there may be a delay in the processing of your application. You must send the complete application form, even if some pages have not been filled in by you and there are empty fields.

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Is your form complete?

Have you rechecked your application and ensured it has been correctly completed?
  • Read each question again and make sure you have followed all of the instructions.
Have you written the correct payment amount for your application?
  • Refer to the fees and charges information if you are unsure.
  • If you are paying by cheque or money order, make sure the amount is correct, all details are filled in and the amount is payable to ‘the Department of Internal Affairs’.
Were you required to complete a statutory declaration at section 8 of the application?
  • Make sure you have signed the declaration in the presence of an authorised witness.
  • Make sure the authorised witness has also signed the declaration.
Are your replacing a lost or stolen passport or travel document?
  • Make sure you have signed the declaration for a lost or stolen document at application section 9.
  • Make sure you have included a copy of the police report.
Has your witness completed application section 13?
  • Remember, your witness must complete this section in their own handwriting.
  • If you have accidentally written on this page, your application will be delayed, fill out a new passport application form and get your witness to complete application section 13.
Have you included 2 identical colour photos that are no more than 6 months old?
  • Check your photos are not damaged.
  • Check your witness has completed and signed the back of one of your photos.

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Will you need to send any documents?

Check the following information carefully. In some circumstances we may need to contact you for further information if we cannot verify your information electronically using records already held by us.

Avoid delays

If you are required to send original documents that are not written in English you must also provide officially translated versions.

  • You should use a translator that is approved by the Department of Internal Affairs.
  • We also accept official translations of documents into English by the issuing Government agency or a New Zealand diplomatic post. We will accept translations made by a court in the country of origin if they have been authenticated by that country's diplomatic post in New Zealand.

Documents for application section 2 – Your entitlement to a New Zealand passport

If you…Then…
Were born in New Zealand
  • No document is required.
Were born in Niue, the Cook Islands or Tokelau
  • Send your original birth certificate (showing place of birth and parents’ names).
Received New Zealand citizenship by descent or by grant
  • No document is required.
Believe you are entitled to New Zealand citizenship for any other reason
  • Send us written evidence to support your claim.

Documents for application section 5 – Your previous New Zealand Passport or other New Zealand travel document

If you…Then…
Hold a New Zealand passport
  • You are not required to send your previous New Zealand passport to us. Once your application has been received your previous New Zealand passport will be cancelled and cannot be used for travel.
Hold a New Zealand Emergency Travel Document
  • Send your original Emergency Travel Document (Note: any visas in it will be destroyed).
Hold a New Zealand issued Certificate of Identity or Refugee Travel Document
  • Send us the original travel document.

Documents for application section 6 – Name change by marriage or civil union

If your…Then…
Marriage or civil union is registered in New Zealand 
  • No document is required.
Marriage or civil union is registered overseas 
  • Send your overseas marriage or overseas civil union certificate.

Documents for application section 7 – Name change by statutory declaration or deed poll

If you…Then…
Were born in New Zealand and your name was legally changed in New Zealand 
  • No document is required.
Changed your name overseas
  • Send your original overseas name change document.
Were born overseas and you changed your name in New Zealand after 25 January 2009
  • No document is required.
Were born overseas and you changed your name in New Zealand on or before 25 January 2009
  • Send us your original New Zealand Name Change by Statutory Declaration or Deed poll certificate.

Documents for application section 9 – Declaration for a lost or stolen passport or other travel document

If your passport or travel document was…Then…
Lost or stolen in New Zealand
  • Send a New Zealand police report.
Lost or stolen overseas
  • Send an overseas police report (if available) or proof that you have reported it to police in the country where the loss or theft occurred.

11

Application section 11 – Your applicant declaration

Read each of the statements shown in the declaration. Your passport applic ation is a legal document. Penalties apply if you make a false or misleading statement in an attempt to get a New Zealand passport.

You must sign the declaration if:

  • you have filled in your application form yourself, OR
  • you can sign your own name but someone else has filled in the application form for you.

 

Avoid delays

If you are not able to sign the declaration, the signature in this section must be left blank. The person who filled in your form for you must not sign this section. They must complete and sign the statutory declaration at section 8 instead.

  • Make sure the person completing your form has signed the statutory declaration in the presence of an authorised witness.
  • Make sure the authorised witness has also signed the statutory declaration.